Document Scanning Services
Hard copy problems made easy
With nearly 90 per cent of organisations’ business-critical information still stored in a variety of hard copy formats, that is a lot of paper to deal with.
Our document scanning solutions streamline the processing of inbound and outbound documentation by digitising and categorising documents for easy storage and retrieval. We can convert your documents, whatever their storage medium or format, into an electronic image to save you space, time and hassle, as well as improving your administration processes.
High volume back scanning
Our document scanning services include taking your accumulated documents and converting them to digital image format, using state of the art scanning equipment, indexing and categorisation systems. Paper is removed from your organisation and your images are can be returned in a variety of media, on our online hosted solution, MyStore, or delivered directly into your own digital storage areas.
Ongoing document scanning
If you generate or receive a lot of paper on an ongoing basis, then we offer a regular scanning service, on a daily, weekly or monthly basis. Documents can be collected, or sent directly to us, where they are scanned and made available as images to staff that need to access them.
This service greatly helps to eliminate the paper trail from your business. All mail is re-routed to one of our DMS centres, opened, sorted and digitised, before being made available to you via one of our ECM solutions/services or passed directly into your own digital storage areas.
By archiving your original documentation you increase security and free up valuable space. If need be, we can also retain the original documents that have been digitised. Whether you require deep, boxed or live file secure archiving of your documents, we offer a flexible and economic solution.
If you need access to a specific file quickly, you simply make a request via email. We will retrieve the document/file using our document tracking system, scan the paperwork and forward the electronic document to you in the required format via secure email.
We also undertake secure document destruction to fully complete documents’ lifecycles. Once authority for destruction has been received, the specified documents will be placed in secure, locked consoles. On-site document destruction is carried out on a regular basis and a Certificate of Destruction is issued on every visit.
With our range of document scanning services, hard copy problems will be turned into easy solutions.