January 22, 2020

Winter Weather and Travel Disruption

Winter inevitably brings with it bad weather and travel disruption. Your employees might be affected by these conditions, making it more difficult for them to get to the workplace.

Unusual or unforeseen circumstances during adverse weather conditions, such as severe snowfall, increase the likelihood of lateness and absence at work. So, we’ve put together your top three questions and answers, when managing delayed and absent employees during the coming months.

1. Can my employee not turn up to work because of bad weather and travel disruption?

In situations like extreme weather conditions, an employer may expect an employee to make every reasonable effort to reach the workplace. This means your employees should adapt their means of travel to the workplace if necessary, even if this means they’ll arrive late.

2. Should my employee still be paid if their lateness or absence was due to circumstances out of their control?

No. There is no automatic legal right for a worker to be paid for any time they have missed due to things like travel disruption or bad weather. Instead, your employee could request the time as holiday or unpaid leave. Or you might agree they can make up the time at a later date. Another option is to consider whether it’s possible for the employee to work at another location or from home.

3. Can I send my employees home or cancel work due to bad weather conditions?

Yes. Where conditions worsen and your employees are at their place of work, you may decide that it’s appropriate for work to stop and for your employees to leave work early. You may also decide to postpone or cancel work on succeeding days. Employers take this kind of action when there’s a risk to the health and safety of their employees, or to others. Remember, where there is the potential for disruptive problems to persist, as an employer, you should try to put contingency arrangements in place.

For further information, try the ACAS website.

Want to know more? If you’re a Moorepay customer, don’t hesitate to contact our Advice Line or Policy Team. They will be happy to advise you how to implement an adverse weather policy, to ensure you manage the matter effectively and appropriately.

Alternatively, if you’d like to find out about our HR Services offering, take a look here.

 

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About the author

Stephen Johnson

Stephen has over 25 years experience in private sector HR and management roles, working as a Manager for over 10 years and eventually moving into the financial services industry. In his current role as an HR Policy Review Consultant he develops, reviews and maintains our clients’ employment documentation. With extensive knowledge of management initiatives and HR disciplines Stephen is commercially focused and supports clients in delivering their business objectives whilst minimising the risk of litigation.