The Moorepay Bureau Payroll service is perfect for medium and large sized businesses that have payroll expertise and want the control of data input, payroll processing and reporting.
The solution provides you with access to our easy-to-use, cloud-based, Moorepayhr bureau software. There is no download or installation requirements, or expensive hardware to purchase, and you have access to all available fields to enter payroll data and perform the day-to-day running of your payroll.
Moorepay supports the process with the transfer of payroll payments through BACs, and transfers the necessary data between your payroll and HMRC.
How the Bureau Payroll solution works
|Step 1||Setup||Moorepay will setup your payroll solution, based on the information you provide. We will also set up new pay calendars for the year.|
|Step 2||Data input||You will have access to our cloud based software Moorepayhr, allowing you to easily input timesheets, expenses, starters, leavers and statutory payroll data.|
|You have full control of your payroll, allowing you to calculate, validate and preview your payroll – once you are happy you process the payroll.|
|Step 4||Payment||Moorepay will issue BACS payment instructions for employee net payments, HMRC and third parties if opted for.|
|Step 5||HMRC submission||Moorepay will produce and submit Full Payment Submission (FPS) and Employer Payment Summary (EPS) to HMRC.|
|Step 6||Reporting||Moorepay will process payrun reports and bespoke reports making them available to view following the live run. You will also have access to our comprehensive report writer.|
|Step 7||Payslips||Moorepay will provide employee e-payslip available within MPHR through intuitive self service.|
|Step 8||Statutory documentation||Moorepay will produce P45s, and you are able to produce the following statutory documents SSP1/SMP1/OSPP1 and SAP1 for the employees.|
|Step 9||End of year||Moorepay will complete and submit Full Payment Submission (FPS) and Employer Payment Summary (EPS) (EOY version) to HMRC, produce employee e-P60s and produce draft P11Ds if required. During the end of year process Moorepay will prepare your new tax year calendar incorporating new legislation.|
|Step 10||Support||Moorepay will provide a UK-based support team to assist you using the Moorepayhr solution.|
Moorepayhr is designed for the web so it’s quick and easy to set up so you’re not waiting months to use it. And because it’s delivered via the ‘cloud’, you don’t have to worry about or pay for any expensive software upgrades or the hardware environment that goes with it. There are no installations or downloads so you can access it anytime, anywhere on any device – PC, tablet or phone.
Data Security & Protection
You are safe in the knowledge that your payroll data is stored in a purpose-built data centre owned and operated by IBM. The primary data centre is located in Greenford in the UK with robust data recovery processes in place. The protection of data sent to and from the Moorepayhr services is achieved through a 256Bit SSL Certificate using the HTTPS protocol.
With data security being a number one priority, Moorepay undertakes a number of independent third party security audits to ensure our processes, systems and infrastructure are as secure and robust as possible.
Moorepayhr comes with an in-built reporting tool called Extractor. As well as a suite of templates for common reporting needs, like recruitment rejection letters, training reminders, reports showing employee turnover and KPIs, Extractor gives you the power to build custom reports.
You can export your reports with custom styling, fonts and logos and download them to view.
All managers and employees have access to a secure web-based tool giving instant access to essential information 24/7, allowing employees to view payslips and P60s and updatetheir personal and banking details.
Auto Enrolment Ready
Your bureau payroll solution is auto enrolment ready to ensure you meet your legal obligations and set up for you to view your reports and information.
We will set up the pension scheme in the Moorepay software, assess the workforce, enrol eligible employees into the scheme, process opt-ins/opt-outs, provide default contributions, calculate employer and employee pension contributions, create a standard suite of auto enrolment reports and create a generic interface file for your pension provider.
At Moorepay we pride ourselves on our level of industry accreditation held, with certification to the highest level for payroll, HR and health & safety to ensure we give customers peace of mind their software and services are in line with the latest legislation and industry standards.
Moorepay holds a BSI Certificate of Registration to 9001:2008 – the globally-recognised industry certification of quality.
Moorepay, as part of NGA Human Resources, are also accredited ISO/IEC 27001 holders. It is the only auditable international standard which defines the requirements for an Information Security Management System (ISMS).
PAS is the Payroll Assurance Scheme run by the Chartered Institute of Payroll Professionals (CIPP), designed to provide organisations with assurance that:
- Payroll and associated processes are fit for purpose and comply with Government legislation
- The most appropriate payroll activities are in place
- Suitable processes are in place for preparing for legislative and organisational changes
Moorepay was the first business anywhere in the world to be awarded PAS accreditation.
Our onboarding and implementation process has been designed in five phases – Welcome; Setup; Training; Login; and Complete. Customers receive communication at each phase with details on the actions required in each step. This process is designed to make the transition to Moorepay pain-free and as easy as possible.
If you have opted for one of Moorepay’s payroll products you may be required to enter data yourself through the Moorepayhr interface. So that you become proficient at using the system, Moorepay provides a range of training courses, from free, interactive virtual classroom training sessions to paid for on-site training.
HR Software Integration
Integrate our innovative payroll solution with our industry leading HR software. Behind the scenes you have the comfort of knowing your solution is underpinned by qualified Moorepay HR & employment law experts.
- Changes made to your payroll automatically update your HR system (and vice-versa)
- Reporting is faster and more accurate
- Complete compliance with HMRC’s RTI scheme
- And much more…