Compliance Archives | Moorepay

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March 6, 2024

What is Agile HR, and how to get started

Unless you’ve been buried under paperwork for the last decade (entirely plausible in the HR world), you’re bound to be familiar with the concept of ‘Agile’ project management. In this article, we outline how you can apply these concepts to HR operations. When was Agile introduced? Agile methodology was the brainchild of software engineers, developed as a way to speed up their development projects, and was formalised in 2001. It was founded on the principles of collaboration and iteration – breaking down large, complex projects…

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HR department using agile hr methodology
February 27, 2024

GDPR: How long should you keep your HR records?

Keeping up with the ever changing landscape of GDPR is essential for business success. But in our venture to stay compliant, we might be holding onto data for longer than necessary. So, how long is too long? We've put together this simple guide to help you know where you stand. The law has always required you to keep HR records. The Data Protection Act (DPA), which governs this area, stipulates statutory retention periods for some records – for example, payroll data, P60s and P45s must be…

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February 26, 2024

Paternity leave entitlement in the UK: FAQs

Is your business going through a baby boom? Is navigating the ever-changing types of leave available to parents giving you a healthy dose of baby brain? Fear not. We’ve pulled together our ultimate Paternity Leave employer guide and FAQ’s especially for you. Paternity leave is an optional leave of absence that partners may take to bond with their new child. It’s essential that you, as a business, know your responsibilities. Although the word ‘paternity’ itself refers to men, Statutory Paternity Leave and Pay is available…

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Paternity Leave
November 29, 2023

A rise in disability discrimination claims from neurodivergent employees

There has been a dramatic increase in disability discrimination claims from neurodivergent employees reaching tribunals. Often the dispute has arisen when neurodivergent employees feel that their performance or behaviour in the workplace is being unfairly rated for reasons that relate to their condition. This highlights the need for employers to gain further awareness and understanding of such conditions and how they can ensure they are treating neurodivergent colleagues not only lawfully and fairly, but they are creating an environment that allows those employees to thrive.…

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August 31, 2023

Data protection, careless moments and the £4.4 million fine 

Are you old enough to remember the hysteria of the Millenium/Y2K bug? Computer systems programmed to recognise two-digit year dates may fall over when 99 became 2000. Every organisation frantically reviewing and updating their systems.   Roll forward to 2018 and the advent of GDPR and UK Data Protection Act. It was Y2K all over again. Scrambling round like headless chickens trying to understand horrifically complex and far-reaching legislation. Many took matters very seriously. And some still do. Others have taken their foot off the gas.  …

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password screen on laptop
May 25, 2023

How to effectively manage sickness absence

An estimated 185.6 million working days were lost because of employee absence in 2022; this level was a record high, but the number of days lost per worker, at 5.7, was not according to a recent survey. All age groups experienced increases in their sickness absence rate in 2022. By far the most common reason given for being absent from work was minor-illness. Fewer organisations this year include non-genuine ill-health among their top causes of short-term absence. More importantly, mental ill-health is increasingly prevalent as…

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woman talking to a man
November 2, 2021

Are you at risk if staff drive their own cars on business?

During the recent fuel panic, we all became used to squeezing the last few fumes from the tank as we scurried round in the desperate hunt for petrol or diesel. With queues snaking round the block and many petrol stations running out completely, it was tempting to ask that lucky member of staff with a full tank to make a business trip for you in their own car. But is there a risk? Well, yes, actually there is. In certain circumstances you can be held…

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Are you at risk if staff drive their own cars on business?
July 2, 2021

How to avoid business fines: payroll edition 

Does the thought of a whopping great fine break you out in a sweat? Nothing will hurt your bottom line more than a payroll fine. But luckily, they can be avoided all together. Check out our top tips for keeping your payroll compliant and avoiding additional charges.  According to HMRC, ‘careless behaviour’ has amounted to more than £59m in UK business fines in just one year. Ouch…  It’s pretty serious stuff. UK income tax penalties cover a wide range of different penalties, but for starters you’ll need to be aware of three areas:  Failure…

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how to avoid business fines payroll copy
April 26, 2021

How to calculate employees’ pensionable earnings

We know that, as an employer, by law we must contribute to our employees’ pension. But what are pensionable earnings? And how do we calculate them? As an employer, you must now legally auto enrol your employees into your workplace pension scheme. Contributions must hit minimum contributions to be legally compliant and will reflect figures known as ‘pensionable earnings’ or ‘pensionable pay’. How do I calculate pensionable pay? Like with many things, there is more than one way to skin a cat. Pensionable pay can…

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how to calculate pensionable earnings
February 14, 2021

Could your business be classed as a ‘toxic workplace’?

This new phraseology doesn’t mean your work environment is filled with poisonous gases. Instead, 'toxic workplace' refers to company cultures filled with poisonous remarks or actions – in short, bullying. Although the Equality Act 2010 gives the definition for harassment as “unwanted conduct related to a relevant protected characteristic, which has the purpose or effect of violating an individual’s dignity or creating an intimidating, hostile, degrading, humiliating or offensive environment for that individual”, there is no official definition for bullying within the Act. So what…

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employee struggling in a toxic workplace