The Moorepay Managed Payroll solution ensures your business is legislatively compliant, and is ideally suited to businesses who want the peace of mind that comes from knowing their employees will be paid correctly and on time.
With the Moorepay Managed Payroll solution we will manage the data validation, calculation, processing, printing, distribution and reporting of your payroll, plus:
- All Moorepay payroll solutions are HMRC compliant and provide BACs payment processing
- You have online access to the simple and easy to use Moorepayhr interface to enter your data
- Your dedicated payroll specialist will be on hand to deal with any queries and oversee the end-to-end process
How the Managed Payroll solution works
|Step 1||Setup||Moorepay will setup your payroll solution, based on the information you provide. We will also set up new pay calendars for the year.|
|Step 2||Data input||You will have access to our cloud based software Moorepayhr, allowing you to easily input timesheets, expenses, starters, leavers and statutory payroll data. Moorepay will sensibility check the payroll reconciliation.|
|Once your payroll data has been entered, Moorepay will calculate and validate your payroll, and once you approve Moorepay will then process the live run in line with HMRC and within the agreed timetable.|
|Step 4||Payment||Moorepay will issue BACs payment instructions for employee net payments, HMRC and third parties if opted for.|
|Step 5||HMRC submission||Moorepay will produce and submit Full Payment Submission (FPS) and Employer Payment Summary (EPS) to HMRC.|
|Step 6||Reporting||Moorepay will process payrun reports and bespoke reports making them available to view following the live run.|
|Step 7||Payslips||Moorepay will provide employee e-payslip available within MPHR through intuitive self service.|
|Step 8||Statutory documentation||Moorepay will produce the following statutory documents for your employees: P45, SSP1, SMP1, OSPP1 and SAP1|
|Step 9||End of Year||Moorepay will complete and submit Full Payment Submission (FPS) and Employer Payment Summary (EPS) (EOY version) to HMRC, produce employee e-P60s and produce draft P11Ds if required. During the end of year process Moorepay will prepare your new tax year calendar incorporating new legislation.|
|Step 10||Support||Moorepay will provide dedicated UK-based payroll support to assist you using the Moorepayhr solution and answer any payroll-related queries.|
Moorepayhr is a cloud based solution designed for the web so it’s quick and easy to set up so you’re not waiting months to use it. And because it’s delivered via the ‘cloud’, you don’t have to worry about or pay for any expensive software upgrades or the hardware environment that goes with it. There are no installations or downloads so you can access it anytime, anywhere on any device – PC, tablet or phone.
You will be allocated a dedicated payroll specialist who will be your account manager. The payroll specialists are seasoned and experienced Payroll professionals within in-depth knowledge of the Moorepayhr solution and complete in-depth training and CIPP certification.
Data Security & Protection
You are safe in the knowledge that your payroll data is stored in a purpose-built data centre which is owned and operated by IBM. The primary data centre is located in Greenford in the UK with a secondary DR data centre in London. The protection of data sent to and from the Moorepayhr services is achieved through a 256Bit SSL Certificate using the HTTPS protocol.
With data security being a number one priority, Moorepay undertakes a number of independant third party security audits to ensure our processes, systems and infrastructure is as secure and robust as possible.
Taking advantage of the extractor tool you can create and automate a comprehensive range of reports to suit all areas of your business.
All managers and employees have access to a secure web-based tool, giving instant access to your essential information 24/7.
- View & approve leave requests
- View absence notifications
- Create, review and submit appraisals
- View and authorise timesheets
- And much more…
Auto Enrolment Ready
Your bureau payroll solution is auto enrolment ready to ensure you meet your legal obligations and set up for you to view your reports and information.
We will set up the pension scheme in the Moorepay software, assess the workforce, enrol eligible employees into the scheme, process opt-ins/opt-outs, provide default contributions, calculate employer and employee pension contributions, create a standard suite of auto enrolment reports and create a generic interface file for your pension provider.
At Moorepay we pride ourselves on the level of industry accreditation held, with certification to the highest level for payroll, HR and health & safety to ensure we give customers peace of mind their software and services are in line with the latest legislation and industry standards.
Moorepay holds a BSI Certificate of Registration to 9001:2008 – the globally recognised industry certification of quality.
Moorepay, as part of NGA Human Resources, are also accredited ISO/IEC 27001 holders. It is the only auditable international standard which defines the requirements for an Information Security Management System (ISMS).
PAS is a CIPP Payroll Assurance Scheme (PAS) is designed to provide organisations with assurance that:
- Payroll and associated processes are fit for purpose and comply with government legislation
- The most appropriate payroll activities are in place
- Suitable processes are in place for preparing for legislative and organisational changes
Moorepay was the first business anywhere in the world to be awarded PAS accreditation.
Our onboarding and implementation process has been designed in five phases – Welcome; Setup; Training; Login; and Complete. Customers receive communication at each phase with details on the actions required in each step. This process is designed to make the transition to Moorepay pain-free and as easy as possible.
If you have opted for one of Moorepay’s payroll products you may be required to enter data yourself through the Moorepayhr interface. So that you become proficient at using the system, Moorepay provides a range of training courses, from free, interactive virtual classroom training sessions to paid for on-site training.
HR Software Integration
Integrate our innovative payroll solution with our industry leading HR software. Behind the scenes you have the comfort of knowing that our solution is underpinned by qualified Moorepay payroll & HR experts.
- Changes made to payroll automatically updates your HR system(and vice-versa)
- Reporting is faster and more accurate
- Complete compliance with HMRC’s RTI scheme
- And much more…