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Managed Payroll Services

woman on ipad using moorepay online payroll services and payroll processing

Managed Payroll Services

Giving you and your business peace of mind that your payroll is legislatively compliant and your employees are paid on time, every time.

  • Seamless setup and integration
  • Dedicated UK-based payroll manager
  • HMRC & Bacs accredited
  • Automated furlough calculations
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MoorepayServicesManaged Payroll
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Giving you and your business peace of mind that your payroll is legislatively compliant and your employees are paid on time, every time

With our managed payroll service, we manage everything from the data validation, calculation, payroll processing, printing, distribution and reporting of your payroll, plus:

  • We ensure you are HMRC compliant and provide BACs payment processing
  • We provide you with a secure web-based interface – available 24/7
  • Your dedicated payroll specialist will be on hand to help with any queries

Payroll Outsourcing

Outsourcing your payroll is an easy way to improve the efficiency of your business. As one of your most critical processes, it’s essential that your payroll always runs smoothly.

Cost effective

You’ll find outsourcing everything for a monthly or yearly fee is much cheaper than if you’re hiring internally and paying a salary of £15,000+.

Save time & money

Outsourcing enables your business to concentrate on the areas that may contribute towards improvement and profit, rather than on payroll administrative tasks.

Compliant

Payroll legislation is evolving all the time, and it is often difficult to keep up-to-date. Your outsourced payroll provider will be fully prepared for any upcoming changes.

Key features of our Managed Payroll Service

Payroll solutions designed to be reliable, secure and compliant

Cloud-based software

No expensive software is needed – your cloud-based payroll software is available any time, on any device, with no time-consuming installations

Specialist UK-based support

Relying on a team processing 500,000 payslips every month, you’ll have access to industry specialists on call, every day, at no extra cost

Employee self-service

All employees will be given access via a secure web-based login. From there, employees can carry out a wide range of essential tasks, including viewing payslips and P60s

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People analytics

Real-time, data driven dashboards and charts so you can see what's happening with the people in your business at a glance

Auto enrolment ready

We will access and enrol your employees into your chosen pension scheme, calculate contributions and provide a suite of reports for compliance

Data security and protection

You can rest assured that all your sensitive data is stored securely in UK data centres, removing any risk to business continuity and keeping your employees’ information safe and secure

How our Managed Payroll Service works

 Step 1: Setup

We will setup your payroll solution, based on your requirements. We will also set up new pay calendars for the year.

Step 2: Data input

Input timesheets, expenses, starters, leavers and payroll data on our software. We check the payroll reconciliation.

Step 3: Calculate and process

We calculate/validate your payroll data. Once approved, we process the live run as per HMRC and within agreed time frames.

Step 4: Payment 

Moorepay will issue BACs payment instructions for employee net payments, HMRC and third parties if opted for.

Step 5: HMRC submission 

Moorepay will produce and submit Full Payment Submission (FPS) and Employer Payment Summary (EPS) to HMRC.

Step 6: Reporting 

Moorepay will process payrun reports and bespoke reports making them available to view following the live run.

Step 7: Payslips

Moorepay will provide your employees with an e-payslip. These will be available within your cloud-based software.

Step 8: Statutory documentation

Moorepay will produce the following statutory documents for your employees: P45, SSP1, SMP1, OSPP1 and SAP1.

Step 9: End of year

We complete Full Payment Submission and Employer Payment Summary to HMRC, produce e-P60s/draft P11Ds.

Training and onboarding

Getting you up and running on our managed payroll service is made easy with our seamless training and onboarding process.

1

Welcome

  • Confirmation of
    your services
  • Receive your implementation planner
  • Receive your
    start date
2

Setup

  • Allocated a designated payroll implementation contact
  • Return your
    implementation
    planner
  • Data migration
    approval
3

Training

  • Suite of easy-to-access online training modules
  • In-depth tutorials on all key features
  • Webinar programme for ongoing support and skill development
4

First Run

  • Receive your login details
  • Setup for online payslips
  • Your first live payroll run supported by your payroll implementation contact
5

Handover

  • Handover to you and your employees
  • Provide you with payroll and customer care contacts
  • We’ll manage your payroll for you via our online payroll services

Solutions tailored for your employees

We can help you create a happy and engaged workforce by easily integrating your payroll solution with any of our employee focused solutions including:

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HR Software

Employees can submit absence requests, expenses and timesheets for approval to their line managers, allowing managers to review, approve and reject.

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Employee Benefits

Attract, engage and retain your staff by providing fun employee benefits on an intuitive platform, that match your budget and your employees’ aspirations.

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E-Learning

Introduce effective, engaging and relevant training to motivate your employees and developing their skills whilst improving the productivity of your workforce.

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People Analytics

People analytics delivers real-time, data driven dashboards and charts so you can see what's happening with the people in your business at a glance.

LEARN MORE

See how we can help you

If you are looking to outsource your payroll, get in touch with one of our friendly advisors to see how Moorepay can help

Get a quote
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Payroll brochure

Our free brochure has been created to help you understand our managed payroll services.

  • Cloud-based software – no downloads
  • Access anytime, anywhere, on any device
  • Free product upgrades
  • UK-Based storage
  • Dedicated UK support
Download Brochure

Managed Payroll FAQs

What’s the different between Moorepay’s payroll software and the ‘managed service’?

If you want to process your payroll in-house, Moorepay’s payroll software is designed to make this easy. Save time with automated calculations and workflows and take advantage of rich functionality. Plus, you can contact our payroll team if you need help with the software.If you don’t want to do any payroll processing and you want to outsource it, choose our managed service. You’ll still use our intuitive payroll software to enter your data – but our team of experts will take care of the payroll processing and ensure you’re compliant with the latest payroll legislation.

If I become a Moorepay customer, what payroll support would I get?

Our customers love us because – unlike some of our competitors – we give them direct access to fully qualified, UK-based payroll support. That means a dedicated account manager you can contact when you need help. There’s no ticketing system, no waiting days for a response; just pick up the phone and talk to us.

Will Moorepay’s payroll & HR software integrate with other systems?

Absolutely, yes! Our payroll & HR software has an open API (Application Programming Interface), this means it will happily talk to other systems, whilst maintaining strict data security.

What company size does Moorepay’s payroll & HR software best suit?

Our products are designed for a wide range of business sizes. The majority of our customers have around 30 to 1000 employees. We do have customers who are outside of that bracket, however, it depends on what the requirements are, so give us a call and our team will advise you.

What accreditations does Moorepay have?

We’ve maintained the Chartered Institute of Payroll Professional’s PAS (Payroll Assurance Scheme) accreditation since 2012. This means regularly passing a rigorous audit that was developed in partnership with HMRC.We’re also ISO accredited for both Quality Management and Information Security Management. Plus, we’re proudly HMRC approved and accredited by the Bacs Approved Bureau Scheme.

How long does Moorepay’s implementation process take?

We can move you over to Moorepay in as little as four weeks! We have a huge implementation team who manage the process and make it easy. In fact, this team are always getting 5-star reviews on Trustpilot from new customers saying how fabulous they are – check it out!

What do Moorepay do to ensure data security?

We’re serious about data security! All data is kept in secure, IBM UK-based data centres and backed-up and protected by the latest virus resistant technology.

Does Moorepay take care of pensions auto enrolment?

Definitely, we have an entire team of auto enrolment experts! Simply choose a pension provider, send us your employee data, register with the Pensions Regulator – and we take care of the rest.

Making payroll & HR easy